Proof of Presence Meets Proof of Quality
Project Aidra and Invisible Sun have joined forces to deliver the most comprehensive custodial management solution available.
Two Pillars, One Complete Solution
Custodial excellence requires both verified presence and verified quality. Separately, each tells part of the story. Together, they deliver complete accountability.
Proof of Presence
Invisible Sun confirms teams are where they need to be, when they need to be there—with timestamped, hands-free verification
Proof of Quality
Project Aidra validates that work meets industry standards—with objective, AI-powered visual analysis
The Missing Link
Until now, organizations had to choose: track presence OR verify quality. Manual inspections couldn't scale with either.
Complete Accountability
Together, we answer both questions: Was the team there? AND Was the work done right?
How It Works
Invisible Sun
Task Assignment & Tracking
Teams receive assignments with real-time location tracking confirming arrival and time on task.
Integration Point
Visual Documentation
Capture photos or videos of completed work using any mobile device—no specialized hardware required.
Project Aidra
Automated Quality Analysis
Automatic processing scores quality against industry standards, identifying deficiencies with detailed reasoning.
Email Notification
Report Delivery & Action
Supervisors receive email notifications when reports are ready, enabling immediate informed decisions.
Key Benefits
Transforming custodial operations for every stakeholder
- Eliminate Manual Inspections – Automate quality verification processes that traditionally consumed hours of supervisor time
- Objective Standards – Automated scoring based on established industry standards (APPA, ISSA) eliminates subjectivity
- Complete Visibility – Know where teams are AND verify work quality with documented evidence
- Faster Issue Resolution – Review reports and address deficiencies immediately
- Data-Driven Decisions – Performance analytics help optimize staffing and training
- Documentation Without Extra Work – Provide objective proof backed by visual evidence
- Ditch the Paperwork – Replace lengthy checklists with simple photo documentation
- Clear Expectations – Know exactly what quality standards are required
- Constructive Feedback – Reports provide detailed reasoning behind scores
- Recognition – Performance data highlights high performers and best practices
- Reduced Disputes – Visual documentation and objective scoring protect teams
- Rapid ROI – Typical return on investment within 2-4 weeks
- Reclaim Productivity – Supervisors spend time coaching instead of manual inspections
- Cost Efficiency – Reduce rework and optimize labor allocation
- Risk Mitigation – Documented quality compliance supports audits
- Client Satisfaction – Deliver consistent quality with documented proof
- Competitive Advantage – Differentiate with technology-enabled quality assurance
Use Cases
Higher Education
Automate quality verification across campuses—without adding inspection labor hours.
Healthcare & Senior Living
Maintain stringent standards with automated checks supporting infection control protocols.
Commercial Real Estate
Deliver consistent tenant experiences across portfolios—without dedicated inspection staff.
Contract Cleaning
Differentiate with automated quality assurance and data-driven proof of performance.
Corporate Facilities
Optimize operations with performance analytics that drive continuous improvement.
Technical Integration
Invisible Sun's Contactless FM uses hands-free technology to automatically verify worker presence — no manual check-ins, no time clocks, no badge swipes required.
The Workflow:
Area Entry Detected
When a team member enters a designated area, the system automatically logs a timestamped entry — no action required from the worker.
Time on Task Tracked
The system continuously monitors duration in each zone, building an accurate picture of time spent per area.
Area Exit Logged
Upon leaving, an exit timestamp is automatically recorded — creating a complete, verifiable record of presence.
Dashboard & Reports
Leadership accesses real-time dashboards and scheduled reports showing entry/exit times, duration per area, and coverage across the facility.
What Leadership Sees:
- Entry/Exit timestamps — Exact date and time for each area visited
- Duration tracking — How long each team member spent in each zone
- Coverage maps — Visual confirmation of areas serviced vs. missed
- Exception alerts — Notifications when areas are skipped or time thresholds aren't met
- Historical reporting — Trend data for scheduling optimization and accountability
Project Aidra's AI-Powered Analysis transforms simple visual documentation into objective quality assessments — no manual inspections, no subjective checklists, no additional supervisor time required.
The Workflow:
Capture
Custodial team members capture video of completed work using any smartphone or tablet. Voice narration can be added to provide context about specific areas or conditions encountered.
Upload
Video and voice documentation is uploaded directly through the mobile interface. The system accepts multiple file formats and automatically handles compression for efficient processing.
Process
AI-powered analysis evaluates visual content against established industry standards (APPA levels, ISSA benchmarks). The system identifies specific deficiencies, scores overall quality, and generates detailed reasoning for each assessment.
Results Delivered
Comprehensive quality reports are sent directly to the dashboard and via email notification. Supervisors can review scores, view identified issues, and take action — all within minutes of upload completion.
What The Report Includes:
- Overall quality score — Objective rating based on industry-standard benchmarks
- Specific deficiencies — Detailed identification of areas requiring attention
- Visual evidence — Timestamped screenshots highlighting identified issues
- Reasoning & context — AI-generated explanations for each scoring decision
- Actionable recommendations — Clear guidance for addressing quality gaps
Project Aidra can integrate with Invisible Sun through API connectivity, or be used as an independent data source to your own dashboards. Visual documentation workflow complements existing task management. Organizations can build custom dashboards using API access to combine presence and quality data. Email-based report delivery ensures timely notifications.
Works with any smartphone, tablet, or camera-enabled device. No specialized hardware or equipment purchases required. Simple upload process—capture and go.
Both platforms operate under a shared responsibility security model. Project Aidra provides end-to-end encryption, role-based access controls, and complete data sovereignty. Organizations maintain responsibility for user access management and compliance with internal security policies.
Frequently Asked Questions
No. The workflow is intuitive—teams simply capture photos or brief videos of completed work as part of their existing task flow. Most teams are fully operational within minutes. It's actually simpler than manual checklists and paperwork.
Project Aidra processes visual documentation and delivers comprehensive quality reports typically within minutes of upload. Supervisors and facility managers receive email notifications when reports are ready for review.
Project Aidra uses established industry standards (APPA levels, ISSA benchmarks) to ensure consistency and objectivity. Custom standard development would require additional consultation and development.
Facility managers review the quality report, which includes the overall score, specific deficiencies identified, and detailed reasoning. They can then take appropriate action—whether reassigning tasks, providing coaching, or implementing corrective measures—all without conducting time-consuming manual re-inspections.
Most organizations achieve ROI within 2-4 weeks, depending on crew size and reporting frequency. The primary value comes from eliminating manual inspection labor while maintaining—or improving—quality standards. Additional benefits include reduced rework, improved consistency, faster issue resolution, and data-driven workforce optimization.
Learn More About Our Platforms
Explore each partner's unique capabilities and solutions
Ready to Transform Custodial Accountability?
Contact our partnership team to discover how Project Aidra and Invisible Sun can revolutionize your operations